I just started using Yojimbo, with the goal of better organizing a
newspaper archive which I'm building for a research project.
Originally, I was grouping news articles (which I pdf to my hard
drive) using different thematic folders within Finder. One problem
with this was that oftentimes an article was relevant to several
themes. Another was that there was no way for me to later sort by
publication date (using the file's Comments field and Spotlight works
if you know exactly which date you're going to, but can't show you a
chronological list).

The nice thing about 'tagging' in Yojimbo is obviously that you can
tag it with multiple tags. I use the comment field to date the
articles (since file creation date or modification date aren't useful
-- I need the publication date), and have modified the "labels" to
represent my different publication sources (e..g one for NY Times, one
for the Post). This has solved the basic sorting issues which I'll
need in the future when I try to go back through this archive: I will
be able to search for tags, and also to sort by which source it came
from and date of publication.

The problem I'm having is that I also sometimes use Acrobat Pro to
highlight and mark up the articles after I download them, calling
attention to parts of interest. But because Yojimbo doesn't simply
refer to the file I add to it, but rather copies it into its own
database (I don't know if this is technically correct, but I hope you
get my meaning), I cannot modify files later and have those changes
reflected in Yojimbo. So if I download an aritcle and put it into
Yojimbo, and then go back days later to mark it up, those changes
don't appear.

My workaround will I think be to maintain one copy in Yojimbo, which I
will tag and date, and use Yojimbo to organize. But then another copy
in a folder in my drive which will be marked up. I can use Yojimbo to
find the articles I need with the sorting functions, but would then go
to the file itself located in a Finder file on the drive to actually
work with it.

This is fine, I guess, but I'm wondering if anyone has a better
suggestion, or ideally if there's a way to make Yojimbo respect file
modifications. My own case is probably a bit particular, but it seems
like if you're using Yojimbo to store photos and then later want to
fix the red eye, the same problem would arise.

Can you only use Yojimbo for "finished" files which you have no plans
to modify in the future? Or is there a way (other than re-importing)
to make it respect modification after the initial import? Or, to
instead of "importing" the file itself, turn Yojimbo items into
referents to other files which I can then modify? Alternatively, is
there a way for me to work with the copy that Yojimbo puts in itself,
say from Acrobat, without exporting it, modifying it, and then
reimporting it again?

Or can someone suggest another program that does what I need
(preferably freeware)? Maybe I'm just trying to make Yojimbo work for
something it's not meant to...

Thanks so much,
Nicholas

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